PolicyVector 1.3 adds Sacramento Metropolitan Fire District support and a new way to save charts, tables, maps, and other PDF content directly into your outlines. It also improves policy search and makes several everyday reading and editing tasks easier.
Sacramento Metropolitan Fire District joins the library
- Choose Sacramento Metropolitan Fire District during agency setup, then use Import Policy to add your PDFs. The library organizes them into Standard Operating Guidelines, Policies, and Miscellaneous.
- PolicyVector recognizes SMFD policy numbers, document titles, and review dates. Fire policies show Review Date, and the library omits the publication and responsible-office columns that SMFD does not need. Dates that cannot be read confidently remain available for you to review.
- SMFD headings, definitions, numbered sections, nested lists, and continued paragraphs retain their structure. SOG outlines, bookmarks, and flashcards use the document title instead of repeating a long internal identifier. These formatting changes apply to SMFD; CHP and SCSO keep their own rules.
- SMFD libraries work with encrypted study packages and Live Sync when the receiving app supports SMFD. Compatible Mobile features are available separately through TestFlight.
Save any part of a PDF to your outline
- Click the scissors and dashed-rectangle icon, drag around a chart, table, map, form, or other area, then adjust the edges or corners before saving. The selection stays on the PDF; there is no separate cropping screen. This works in every agency module.
- A snip saves the area you selected at its original PDF size, shrinking it only when needed to fit the outline page. It stays centered and appears in document, page, and position order alongside your text excerpts—even if you saved it later.
- Each snip keeps a source-page link. Open the image for a larger view, then return to your outline. Source links are easier to see on the light outline page, and unnecessary explanatory text has been removed. Existing full-page diagram entries still work.
- Snip and Bookmark now float beside the document as you scroll. Hover over Snip to see “crop area to outline.” Keyboard-accessible numeric crop controls are available under a disclosure control. Supported source diagrams are also retained in Word exports.
Find the passage you are looking for
- Open Search in the library and choose Find text for words or phrases, or Ask AI for a policy question. Both tools now live in one collapsible area.
- Searches handle whole words, quoted phrases, required and excluded terms, document references, years, and numbers more consistently. A search with several required terms can find a document even when those terms occur in different parts of it. The same improvements apply to Current Policy and saved snapshots.
- Better-ranked results show the matching words with nearby text, so you can judge a passage before opening it. Matches found only in your notes are identified as notes rather than given an incorrect PDF page number.
AI answers with more useful policy context
- Ask AI looks for passages with related meaning as well as matching words. It is better at finding named forms and acronyms, addressing questions with several parts, and including nearby conditions, exceptions, and continued passages.
- Citations are checked against the actual policy text, with additional checks for numbers and units. If an answer is cut off or cannot pass those checks, PolicyVector can show the supporting passages instead. Missing parts of a question remain identified rather than being treated as answered. Personal notes are not used as policy evidence.
- Search avoids reusing replaced or stale policy text, preserves reviewed OCR when the PDF has not changed, and reduces unnecessary rescanning of the library. It also reports when meaning-based search has not yet covered all eligible documents.
AI answers remain a study aid. Open the cited policy to confirm the wording and any conditions that apply.
Easier settings, highlighting, and redaction
- Moves policy-version selection and snapshot creation and management together under Settings → Library.
- Dragging beyond the text area follows nearby text lines instead of selecting surrounding buttons or turning the entire viewer yellow.
- The selection box stays transparent while you drag. When you release it, the selected area is blacked out or existing redactions are removed, according to the active tool.
- Chapter titles are readable in Classic mode, and the Appearance submenu no longer flickers and disappears while you are trying to use it.
Safer imports and account handling
- Updated PDF, image, and certificate components address reported security issues. Folder imports stay within the folder you selected, and additional limits protect spreadsheet imports and Google file downloads from oversized or malformed content.
- Companion service updates strengthen account linking, sign-in sessions, purchase handling, and removal of sensitive details from support reports.
This release is for macOS. Windows remains on 1.2.3; Windows-specific security changes in the shared source will ship with a later Windows installer.